Who is this system for?

Contracting businesses and specialist contractors managing several sites that need coordinated execution, materials, labor and payment claims.

Modules & tasks

Opportunities, tenders, contracts, bills of quantities and budget codes
Execution plans, activities, daily reports and progress measurements
Material requests, purchasing, receipts and site issues
Subcontracts, change orders, claims and progress payment applications
Labor, equipment, safety records, observations and handover records

How does the workflow run?

Convert the approved bid into a contract, budget codes and a site execution plan.
Approve material requests and subcontract commitments against project codes.
Record executed quantities, observations and change orders with approval evidence.
Review progress claims, retention and forecast costs and close out handover items.

Roles & permissions

Contracting management
Project manager and site engineer
Quantity surveyor and cost controller
Purchasing and stores
Subcontractor within their scope

Data & integrations

Accounting, payroll, inventory and equipment systems
Document management and project drawings in supported formats
Field application for photos, attendance and reports under approved policy

Deliverables & acceptance

Contract, quantity and budget model with office-to-site approval workflows
Project dashboard and material, change, subcontract and progress claim registers
Tests for duplicate claims, change control and quantity and cost reconciliation

Requirements for scoping

The contractor’s specialists approve contract, progress claim and retention rules. Site inspections, engineering checks, permits and actual safety assessments remain professional activities that the system records and routes for approval.

A system-specific acceptance example

Submit an inspection item with missing evidence, then complete it; first block submission, then preserve the engineer’s review.

Implementation plan & cost

The discussion starts with users, workflows, data volume, integrations and the existing system. Priorities are agreed, followed by a written first-release scope, cost, schedule and acceptance criteria. Later phases can follow business needs.

Explore related evidence

The acceptance criterion above is a planning example; actual tests follow your project scope.

BuildTrack — Construction Coordination System Related decision guide

Questions about this solution

Can it manage progress claims and subcontractors?

Contracts, items and approved quantities can be configured per subcontractor, linking claims to progress, review, payments and agreed retention.

How can budget overruns be tracked?

Budgets connect to actual costs, commitments and change orders, showing variance by cost code. Forecast accuracy depends on timely site and purchasing data.

Can staff use it on a phone at the site?

A field interface can cover tasks, reports, photos and receipts. Offline capture and synchronization are scoped around site conditions.

Contractor & construction management systems